Club Constitution amendments
Wed 03 Dec 2003 
Club news item

Message from Jonathan Campbell....

There was discussion some time ago about preparing a clearer set of rules and a draft is attached (based on existing but modernised) see below

ben - can you put them on the web site and invite comments
steve - any thoughts? (printable only!!)

cheers guys!

Although I have discussed briefly with pete and Jim any errors remain mine.


Please take a moment to review the constitution and reply to the chairman with any comments or suggested amendments.



1.1 Full membership

1.1.1 Full membership, subject to a maximum of 26 full members (or such other number as the club may decide), may be granted either by a vote at an AGM or an EM or by postal vote or electronic vote of the existing full members save that if any two full members object to a nominee in a postal or electronic vote then that nominee may only be elected by way of a majority at a quorate Meeting.

1.1.2 Membership will be suspended if a member fails (and has disregarded at least two written reminders) to pay his previous years debts by 1st July.

1.1.3 Only full members have the right to vote at any meeting.

1.1.4 All debts to the club must be paid by full and associate members by the later of (a) within one month of the treasurer issuing a statement of debtors & creditors and (b) 30 January of the relevant year.

1.2 Other Memberships.

1.2.1 New associate members and non-playing members may join on payment of the appropriate fee at the request of the club.

1.2.2 Associate members will be given priority after full members for any activities of the club.


2.1 The committee consists of the chairman, secretary, treasurer & club captain.

2.2 Other elected officers are club vice-captain, Saturday captain and vice-captain, 8-a-side captain & vice-captain, deputy-chairman, equipment officer, social secretary and webmaster


3.1 Elections for all club positions shall be held at the AGM.

3.2 Any candidate must be proposed & seconded by full members.

3.3 Voting is by single transferable vote or such other method as the chairman may decide, in his discretion, as the most appropriate in the circumstances.

3.4 Each elected post is held for a period of one year commencing at the close of the AGM.


4.1 Annual General Meeting

4.1.1 The AGM will be held in either January or February.

4.1.2 4 weeks notice will be given of the AGM on the club's web-site and also to full members.

4.1.3 The agenda will be sent to members by email 1 week before the AGM.

4.2 Extraordinary Meetings

4.2.1 An EM may be called by three full members by applying to the chairman in writing or by email.

4.2.2 1 weeks' notice will be given of the EM.

4.2.3 The agenda for the EM will be made available at the meeting.

4.3 General

4.3.1 Quorum for any meeting shall be 7.

4.3.2 The chairman (or, if absent, deputy-chairman) has the casting vote at any meeting.

4.3.3 Proposals for changes to the constitution may be proposed and seconded by 2 full members & submitted to the chairman in time for the inclusion into the agenda of an AGM. Changes to the constitution cannot be made at an EM or under any other business.

4.3.4 Valid nominations for any captaincy or vice-captaincy position may be submitted in writing to the chairman no less than 14 days before the date of the AGM and having received confirmation of a willingness to stand from each nominee the chairman shall list the nominees in the Agenda for the AGM, (ii) however nominations subsequent to such deadline will be accepted including nominations made at the AGM, and (iii) full members may submit a proxy vote in advance of the AGM through the Chairman for any captaincy or vice-captaincy position.


5.1 Captains

5.1.1 To select a vice if required.

5.1.2 To select a player to monitor the club kit.

5.2 Vice Captains

5.2.1 To take over from the Captain when he is not present.

5.2.2 To ensure all monies are collected & debts recorded in the appropriate book and advised to the treasurer.

5.3 Chairman

5.3.1 To update the constitution from time to time.


6.1 Membership Fees

6.1.1 Full Membership: 35.00

6.1.2 Associate Membership: 5.00

6.1.3 Non playing membership: 0.00

6.1.4 A reduction of 5.00 is made on full membership fees if they are paid together with current debts before 1 April.

6.2 Match Fees

6.2.1 Home and away games and making own way 3.00

6.2.2 Home and away games and getting lift 4.00.

6.2.3 Any player driving another player or the team kit to or from a game shall pay [1] [be exempted their match fee].

6.2.4 Each player will also (a) provide tea for two for home games where applicable or (b) pay the required tea money.


7.1 Club colours are blue & green.


8.1 Selection will be determined by the captain(s) from a list of confirmed available players on the Monday preceding a weekend match and as appropriate during a tour.

8.2 If a full member is deselected for any particular match then unless all players who played in that match have in their turn been deselected then that full member may not be deselected in a future match.


9.1 The Primary Club is the official charity of the club.