New Club Constitution
Wed 14 Jan 2004 
Club news item

The new club constitution is attached following the AGM. If anyone has any comments on this please advise JC by 28 January 2003 on



1.1 	Full membership 

1.1.1	Full membership may be granted either by a vote at an AGM or an EM or by postal vote or 
electronic vote of the existing full members save that if any two full members object to a nominee 
in a postal or electronic vote then that nominee may only be elected by way of a majority at a 
quorate meeting.

1.1.2 	Membership will be suspended if a member fails (and has disregarded at least two written 
reminders) to pay his previous years debts by 1st June. 

1.1.3	Only full members have the right to vote at any meeting. 

1.1.4 	All debts to the club must be paid by full and associate members by the later of (a) within one 
month of the treasurer issuing a statement of debtors & creditors and (b) 30 January of the 
relevant year. 

1.15	Membership may be terminated or suspended at any quorate meeting.

1.2 	Other Memberships. 

1.2.1 	New associate members and non-playing members may join on payment of the appropriate fee at 
the request of the club. 

1.2.2 	Associate members  will be given priority after full members and ex-full members of the club 
currently residing, or returning from, overseas for any activities of the club. 


2.1 	The committee consists of the chairman, secretary, treasurer & club captain. 

2.2 	Other elected officers are club vice-captain, Saturday captain and vice-captain, 8-a-side captain & 
vice-captain, deputy-chairman, equipment officer, social secretary and webmaster 


3.1 	Elections for all club positions shall be held at the AGM. 

3.2	Any candidate must be proposed & seconded by full members. 

3.3	Voting is by single transferable vote or such other method as the chairman may decide, in his 
discretion, as the most appropriate in the circumstances. 

3.4	Each elected post  is held for a period of one year commencing at the close of the AGM. 

3.5	Members may cast votes or propose/second candidates in any election by electronic mail to the 
chairman which vote or proposal/seconding  to be received by the chairman at least 24 hours prior 
to the AGM.

4.1	Annual General Meeting

4.1.1 	The AGM will be held in either January or February. 

4.1.2 	4 weeks notice will be given of the AGM on the club's web-site and also to full members. 

4.1.3	The agenda will be sent to members by email 1 week before the AGM. 

4.2 	Extraordinary Meetings

4.2.1 	An EM may be called by three full members by applying to the chairman in writing or by email. 

4.2.2 	1 weeks' notice will be given of the EM. 

4.2.3 	The agenda for the EM will be made available at the meeting. 

4.3	General

4.3.1 	Quorum for any meeting shall be 7. 

4.3.2	The chairman (or, if absent, deputy-chairman) has the casting vote at any meeting. 

4.3.3	Proposals for changes to the constitution may be proposed and seconded by 2 full members & 
submitted to the chairman in time for the inclusion into the agenda of an AGM. Changes to the 
constitution cannot be made at an EM or under any other business.

4.3.4	Valid nominations for any captaincy or vice-captaincy position may be submitted in writing to the 
chairman no less than 14 days before the date of the AGM and having received confirmation of a 
willingness to stand from each nominee the chairman shall list the nominees in the Agenda for the 
AGM and (ii) however nominations subsequent to such deadline will be accepted including 
nominations made at the AGM.


5.1 	Captains

5.1.1 	To select a vice if required. 

5.1.2 	To select a player to monitor the club kit. 

5.1.3	To be responsible (which duty may be delegated to another player) for ensuring that after each 
match relevant match fees are collected from all the players, that proper records of such 
collections and relevant details are recorded in writing and that moneys and records are forwarded 
to the treasurer within 3 days of each match.

5.2 	Vice Captains

5.2.1 	To take over from the Captain when he is not present. 

5.2.2 	To ensure all monies are collected & debts recorded in the appropriate book and advised to the 

5.3	Chairman

5.3.1	To update the constitution from time to time.

6. 	FEES 

6.1 	Membership Fees 

6.1.1 	Full Membership: 35.00 

6.1.2 	Associate Membership: 5.00 

6.1.3 	Non playing membership: 0.00 

6.1.4 	A reduction of 5.00 is made on full membership fees if they are paid together with current debts 
before 1 March. 

6.2 	Match Fees 

6.2.1 	Home and away games 3.00  

6.2.2  	Any player driving another player or the team kit to or from a game shall be exempted their 
match fee. 

6.2.3	Each player will also (a) provide tea for two for home games where applicable or (b) pay the 
required tea money.

6.2.4	Each player shall pay his match fee on the day of the match.


7.1 	Club colours are blue & green. 


8.1 	Selection will be determined by the captain(s) from a list of confirmed available players on the 
Monday preceding a weekend match and as appropriate during a tour. 

8.2 	If a full member is deselected for any particular match then unless all players who played in that 
match have in their turn been deselected then that full member may not be deselected in a future 


9.1	The charity of the club shall be chosen annually at the AGM.